Virtual Document Safe Storage

Check Out data room for the industrial and transport

Virtual document storage is the conversion of physical files into electronic documents that can be shared, accessed and stored. It can help reduce the amount of space required to store physical files and increase security by locking particular parts of a document to only a few users.

Online storage systems are particularly helpful for businesses that handle massive amounts of paper. Paper documents can be difficult to keep track of and protect without robust security measures and administratively heavy checkout procedures and are usually more susceptible to being stolen or destroyed during a disaster like an fire. Electronic documents, on the other hand, are easier to track and less prone to being stolen, and are far more resistant to damage.

Egnyte Governance Guide

A virtual document is an object in Documentum that contains component files. Component files may be stored in different file formats. The virtual document author defines the logical sequence of components. The order of the components may differ from the logical arrangement of files in an organization based on folders like a typical file-folder structure. If the logical ordering of components changes, then the entire virtual document needs to be rearranged.

While every business can benefit by implementing an online storage system, organizations that have a tradition of paper-based operations, such as accountants and law firms can see significant improvements in productivity when they implement one. A secure online document system will safeguard your data and ensure that your workflow runs smoothly with the right controls.